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Home \ Purchasers \ Why BiddingoWest Network?

  1. Who is BiddingoWest.com?
  2. Who is Biddingo.com?
  3. Why do I need BiddingoWest.com?
  4. Our organization is currently using our provincial system to meet the eTendering requirement. Why should I use BiddingoWest.com?
  5. We developed our own system to publish bids on our website. Why should I publish them on BiddingoWest.com?
  6. Who keeps our document charges?
  7. Can our organization use a commodity code of our choice?
  8. Who is responsible for the support/maintenance of the system?
  9. Will BiddingoWest.com help me manage my internal procurement process?
  10. Can we request on site presentations or webinars?
  11. What public sector organizations are utilizing Biddingo.com?
  12. BiddingoWest.com for buyers
  13. Top 10 reasons to register with BiddingoWest.com
  14. Buyer Features & Benefits
  15. How to get started
  16. How bids are organized
  17. Publishing Bids on BiddingoWest.com
  18. Document Distribution
  19. Public Sector Organizations Using BiddingoWest.com
  20. Source Vendors and Manage Vendor Relationships using Source It
  21. Myths about BiddingoWest.com

1. Who is BiddingoWest.com?

February 2014 will bring about the launch of BiddingoWest.com, a government contract portal created specifically for Western Canada public sector organizations to facilitate their entire procurement process. BiddingoWest.com is powered by the trusted Biddingo.com engine to provide eProcurement solutions that automate your purchasing process every step of the way, from beginning to end. With access to thousands of vendors, advanced tools which transform purchasing activities from paper-based to paperless, and adherence to the AIT requirements, BiddingoWest.com aims beyond basic eTendering to completely enhance public sector organizations' procurement process.

Biddingo.com, in partnership with Bedstone Consulting of Calgary, AB, launched BiddingoWest.com to provide local representation for PSOs in BC, Alberta, Saskatchewan, and Manitoba provinces and offer the same suite of eProcurement solutions which have improved over 1,000 PSOs across Canada.


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2. Who is Biddingo.com?

Since 1993 Biddingo.com, the leading governmental contract portal in Canada has been developing public sector eProcurement solutions that go above and beyond the eTendering requirements, which have been mandated for all public sector organizations in Canada. Biddingo.com is currently being utilized by over 1,000 PSOs to publish bid notices from across Canada. Over 80,000 business users are benefiting from the 40,000+ bid opportunities published annually. (Click here to see a list of Public Sector Bid Publishing Partners)
Many PSO's utilize Biddingo.com's basic services like:

And premium services to:

As a pioneer in the public sector bid opportunity portal operator business, BiddingoWest.com recognized that the public sector market relies heavily on their local supplier, regardless if the bidding process remains open to businesses across Canada. This prevalent notion moved BiddingoWest.com to design and develop their solutions to partner with local businesses to operate portals in economically self-sustainable regions across Canada and beyond, without compromising the core functionalities. As of January 2014:

Currently, BiddingoWest.com is actively looking for a partner in Atlantic Canada, as well, to bring Biddingo's state of the art public procurement solutions to the eastern provinces.


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3. Why do I need BiddingoWest.com?

BiddingoWest.com seamlessly integrates the necessary tools to manage all your purchasing activities, while adhering to the eTendering requirements. By utilizing BiddingoWest.com you can enjoy benefits like:

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4. Our organization is currently using our provincial system to meet the eTendering requirement. Why should I use BiddingoWest.com?

BiddingoWest.com not only meets the eTendering requirement, but goes the extra mile by integrating and automating the entire procurement process and all the accompanying data in one online system to encourage efficiency and proper compliance in your purchasing activities. With BiddingoWest.com you will have access to innovative tools like:

If your organization is mandated to post bids on your provincial system, the Biddingo team will work with your provincial site operators to link the systems. By linking the systems, your organization can enjoy the benefits of the system and automatically have your bids published on the provincial site each time you post them on BiddingoWest.com.

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5. We developed our own system to publish bids on our website. Why should I publish them on BiddingoWest.com?

The Biddingo system is the product of years of development and refinement to assure organizations are gaining access to the finest tools in the market. By utilizing BiddingoWest.com to publish your organizations' bids, you will experience an efficient, user-friendly system to post and receive extensive coverage on all of your bids. The system is also created for organizations to automate their own unique procurement process to avoid being tied down to one uniform process. BiddingoWest.com has developed, maintained, and hosted this innovative system so you won't have to. Implementation of the system will allow you to focus on your core purchasing duties while the BiddingoWest team takes care of all the technical issues.

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6. Who keeps our document charges?

BiddingoWest.com charges a 15% administration fee to suppliers and remits 100% of the document charges back to the PSO.

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7. Can our organization use a commodity code of our choice?

Yes, BiddingoWest.com supports commonly used commodity codes such as GSIN, NIGP, and also can allow organizations to integrate their own unique commodity codes of their choice. Unlike many other eProcurement solutions, BiddingoWest.com works with your organization to ensure you are not being tied down to one type of commodity coding.

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8. Who is responsible for the support/maintenance of the system?

BiddingoWest.com offers our services based on Software as a Solution (SaaS) model, which means we take care of all the hosting, developing, maintenance, and support. There is nothing for your organization to install and our system is accessible from your web browser.

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9. Will BiddingoWest.com help me manage my internal procurement process?

During the 2nd Annual Biddingo User Group Meeting, Biddingo proudly launched Requisition to Contract on Workflow (R2COW), a system which allows organizations to enforce their procurement process rules through a customizable workflow system. The implementation of R2COW in public sector purchasing departments allows buyers to streamline their entire procurement process from requisition to contract management and integrates the process in one cohesive solution. Management is improved as purchasing departments can now monitor all user activity and generate summary reports. R2COW's customizable features enforce organizations' procurement process rules by setting up different user access rules, approval chains, event triggers, and much more. The product has been designed to help purchasing professionals gain better visibility and control over their entire procurement process.

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10. Can we request on site presentations or webinars?

BiddingoWest.com encourages all organizations to schedule a presentation, whether in person or online, to further learn about the vast capabilities of the system and the many ways their purchasing activities can benefit from it.

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11. What public sector organizations are utilizing Biddingo?

Biddingo Clients Include:

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12. BiddingoWest.com for buyers

Register today & manage:
  • Bid postings
  • Bid distribution
  • Vendors
  • Automatic vendor notification of bid opportunities & amendments

Registration is FREE!

BiddingoWest.com is an online public sector bid portal designed to facilitate the procurement process.

Whether you are a public sector purchasing manager, general contractor, engineer, architect, or represent a college, university, hospital, church, etc.… you can manage the entire e-Procurement process by posting and broadcasting your bid opportunities on BiddingoWest.com. Your bids will be viewed by thousands of vendors or pre-selected vendors in our network. Buyers can also distribute bid documents, publish bid results and award contracts.

BiddingoWest.com is user-friendly. You can register in just a few minutes and start posting bids for FREE! BiddingoWest’s bid posting process is an easy step-by-step tutorial guiding you along the way. The system also allows buyers to post bids at their convenience. You can start creating an RFP and save it in the system until it’s ready to be published.

There’s no need to involve your IT department, and we offer unlimited customer care should you require assistance. Best of all, there is no cost to you for using the system!

See what BiddingoWest has to offer - Register Now!

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13. Top 10 reasons to register with BiddingoWest:

“I have been very impressed with the system and the service associated to being a BiddingoWest.com user. It is reassuring to know there is help and someone monitoring the system inputs to ensure an efficient process. The step by step process is very user friendly. I also enjoy the ability to review who has requested documents.”
— Purchasing Services, Queens University

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14. Buyer Features & Benefits

Feature Benefit
Bulletin Board
  • Effective way of broadcasting bids.
  • Quick and easy steps to upload and advertise bid opportunities.
Bid Notification options
  • Invite suppliers of your choice, and allow potential qualified suppliers on the Biddingo network to respond.
  • Invite pre-qualified contractors and/or suppliers of your choice ONLY.
Vast Pool of Suppliers
  • Access over 50,000 suppliers across Canada supplying various construction, goods and services to the government.
  • No need searching the yellow pages, Google, and other search engines - we do the sourcing for you!
  • Refer to BiddingoWest.com's Directory Services.
Push Technology Model
  • Get extensive coverage on your bids - suppliers receive e-mail alert of the bids that match their profiles.
  • Save time and money contacting suppliers directly.
  • Automated and instant email notification of bid invitations, addenda, awards.
  • Real time data logger - suppliers confirm receipt of the email notice.
e-Document Distribution
  • Easy and quick upload function.
  • Attach your documents the same way you would include an attachment in an e-mail.
e-Commerce Solution
  • Reduce the manual work of processing credit cards, cheques and Interac transactions.
  • Spend less time recouping NSF payments!
  • Reduce the hardcopy distribution from your office - less suppliers visits.
  • BiddingoWest.com collects the document fees and remits the full amount to you.
  • Suppliers only get access to the bid documents once the transaction is successfully completed.
Track and View e-Document Takers
  • Real time and detailed log of the suppliers who have downloaded the bid documents.
  • Report includes company names, mailing address, e-mail address, telephone, fax, date and time of the download, etc.
  • Communicate effectively and quickly to eDocument Takers - abide by contract laws and notify them instantly of amendments.
Vendor/Supplier
e-Management Database
  • Manage vendors/suppliers online.
  • Customize an online vendor/supplier application form to suit your agency's purchasing requirements.
  • Vendors/Suppliers complete the application form, and define their company profiles - this provides easy sourcing!
  • Quickly locate pre-qualified contractors/consultants, and build a roster of vendors (VOR).
  • Send updates to the applicants - keep the data current.
  • Application is integrated with the bid invitation process - send instant email invitation notices.
Results and Awards
  • Publish the bid results and contract winners online - reduce the number of calls to your purchasing department.
Centralized Management of Bids
  • Buyers/Purchasing Agents/Clerks have access to current and historical bids and documents.
  • Use BiddingoWest.com to reference the documents and document takers especially for bids that recur.
Comprehensive Support
  • Technical support is available via email and telephone within hours of operation (Mondays through Fridays, 8:30am - 5:30 pm EST.)
Cost

Training
  • FREE
  • Free training upon request

It’s FREE - Register Now!

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15. How to get started

Get Started in Minutes - Register Now!

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16. Publishing Bids on BiddingoWest.com

Publish your bid - Register Now!

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“SAHO has found BiddingoWest.com to be an extremely user friendly and cost effective electronic tendering network. Technical assistance is consistently provided in a timely and professional manner. We are very pleased with BiddingoWest.com.”
— Materials Management Services, Saskatchewan Association of Health Organizations (SAHO)

17. How bids are organized

BiddingoWest.com makes it easy for bidders to locate your business opportunities. All bids are organized into 14 main categories, such as Business Services and Construction, and 80 subcategories, such as Roads / sewer / water main, and winter maintenance / supplies, which are easy to use and understand. We do not use SIC codes. To review the categories and determine where your purchase would apply, click here.



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18. Document Distribution

With BiddingoWest.com, buyers can abide by contract laws

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19. Purchasing Agencies using BiddingoWest.com

Here are some purchasing agencies that use BiddingoWest.com to advertise and distribute their bid documents.

City of Saskatoon
Misericordia Health Centre
University of Manitoba

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20. Sourcing Vendors and Managing Vendor Relationships using Source It

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21. Myths about BiddingoWest.com

“Biddingo ’s biggest strength is their customer service, specifically when I require assistance when posting, distributing and managing the collection of the documents.”
— Workplace Safety Insurance Board (WSIB)

Myth: BiddingoWest.com takes free information and sells it to vendors.
Fact: Our Research Department searches government websites, newspapers and other publications for available bid opportunities.

Our Research Department conducts daily searches through hundreds of public Municipal, Academic, University, College, Libraries, School Board, Health Care Sector and other government websites for you. When business opportunities are located, we categorize and post them on BiddingoWest.com. Our subscribers receive a Bid Alert the following morning.

This is considered a time-saving service for our subscribers as it saves them time from searching for bids on hundreds of public websites. With BiddingoWest.com, they only need to come to one place.

Myth: BiddingoWest.com just sells my documents.
Fact: BiddingoWest.com is more than a bid publishing and bid distribution service. It offers buyers with purchasing and vendor management tools. Suppliers get access to sales leads, promotional tools, and B2B bidding. Bid documents are FREE to BiddingoWest.com subscribers (unless buyers opt to charge them, then the cost is passed onto the subscriber). Non-subscribers pay a reasonable one-time fee for the documents for processing and handling.

Myth: Vendors have to pay to get bid information.
Fact: BiddingoWest.com offers an additional means for buyers to publish, distribute and promote their bid notices. Vendors can still access bid information for FREE by clicking through to your website. Vendors who subscribe to BiddingoWest.com are paying around 60 cents per day for a service that notifies them immediately of hundreds of available tenders, not just yours. They are paying for the service BiddingoWest.com provides in finding bid opportunities from a variety of sources nationwide, not the bid notice.

Myth: I’ll have to outsource my document distribution to BiddingoWest.com.
Fact: With BiddingoWest.com, you are not outsourcing. You are in complete control of the procurement process. We do most of the clerical work for you, such as sourcing vendors, publishing your bids, notifying vendors and distributing bid documents and amendments, but you are not outsourcing.

Myth: If I’m on BiddingoWest.com I can’t publish bids on my own website.
Fact: You can publish bids on BiddingoWest.com in addition to publishing bids on your site, or you can have vendors click through to BiddingoWest.com to get the bid information for free! Many buyers choose to use BiddingoWest.com exclusively for all their purchasing needs as it provides a seamless and integrated procurement process. However, some buyers choose to post on BiddingoWest in addition to posting on their own website.

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